Set up people, participants, and funding faster
Keep the records your team needs together before the first shift goes out.
Platform
See how iWeave keeps your day connected from setup to billing.
Most teams still rely on spreadsheets, forms, roster tools, and finance follow-up that do not stay in sync. iWeave brings team setup, participant records, funding, rosters, mobile delivery, timesheets, billing, claims, incidents, and compliance into one structured platform.
iWeave Cloud
One operating record from setup to follow-up
- Records Staff, participants, funding
- Roster Shifts and service details
- Delivery Mobile work capture
- Billing Invoices and claims
- Oversight History and follow-up
Setup
Scheduling
Field work
Finance
Keep roster changes, field work, and timesheets aligned
Move from scheduling to mobile delivery without losing context between office and field.
Move approved work into invoices and claims sooner
Keep finance, utilisation, and follow-up closer to the work that created them.
Why teams switch
Replace the patchwork with one operating system for care.
iWeave brings together the work that usually gets split across admin files, roster tools, mobile notes, approvals, and finance follow-up. That means less re-entry, fewer manual handoffs, and a clearer path from setup to delivered work to billing.
- Team setup, qualifications, and screening expiry tracking
- Participant records, contacts, service locations, and notes
- Services, agreements, budgets, and clearer funding visibility
- Roster planning, mobile check-in and check-out, and shift notes
- Timesheets, invoice generation, claims, and compliance follow-up
What You Can Manage
The core operating pillars behind the platform.
iWeave is built around the real flow of care work: set up the team, keep participant and funding context together, run service delivery, then move approved work into billing, claims, and oversight.
Start from records your team can trust
Keep company setup, user access, staff profiles, qualifications, pay inputs, and screening dates together instead of rebuilding them across separate admin tools.
- Company profile, registrations, and company settings
- Invites for admin, coordinator, scheduler, finance, and compliance roles
- Staff profiles, qualifications, and worker screening expiry visibility
Keep participant and funding context together
Bring participant details, contacts, locations, notes, NDIS or aged care details, service agreements, and budgets into one organised view.
- Participant profiles, contacts, addresses, and notes
- NDIS and aged care details where your team needs them
- Services, agreements, and budget summaries side by side
Run service delivery without losing context
Plan shifts, assign staff, keep the mobile team aligned, and capture what happened in the field without breaking the thread between office and frontline work.
- Roster planning, conflict detection, and shift status tracking
- Mobile my-shifts view, check-in and check-out, and field notes
- Real-time visibility into active and completed work
Move cleanly from approved work to finance and follow-up
Turn completed shifts and approved timesheets into invoices, claims, payroll exports, funding visibility, and compliance follow-up without stitching together the story later.
- Timesheet submission, review, rejection, and resubmission
- Invoice generation, claims, and payroll exports
- Funding utilisation, incidents, and compliance action tracking
How Work Moves
Follow the path from setup to delivery to finance.
Open each stage to see what iWeave supports and what gets easier next when the team is working from one connected platform.
Bring people, participants, and funding into one starting point.
Set up the organisation, invite the team, keep staff records and screening dates visible, then build participant records, agreements, and budgets from the same system.
- Company profile, registrations, and user invitations
- Staff profiles, qualifications, screening checks, and payroll details
- Participant contacts, service locations, notes, and NDIS or aged care details
- Services, agreements, and budget allocation, with a guided category-led setup wizard for building your service list
What improves first
Your team starts from the same information instead of re-entering it across files, forms, and disconnected admin tools.
Team
Team setup with the right access
Invite admins, coordinators, schedulers, finance, compliance, and staff with clearer role boundaries from day one.
Funding
Participant agreements and budgets in context
Connect participants, agreed services, and budget summaries before work is scheduled.
Build rosters with better visibility and fewer surprises.
Plan shifts against people, participants, service types, and locations while keeping the team aligned on what changed and what needs attention next.
- Shift creation with participant, staff, service, time, and location
- Recurring schedule patterns that generate shifts from agreements
- Conflict detection and shift lifecycle tracking
- Staff roster view in the mobile app
- Validation against active agreements and allowed services
What improves first
Scheduling changes stop breaking context because office and field teams are working from the same shift information.
Roster
Plan shifts with clearer operational control
Build rosters with staff-to-participant allocation, schedule visibility, and change tracking in a single view.
Mobile
Keep the team aligned before the shift starts
Give staff a clearer upcoming-shifts view so the team sees the same service details across office and field workflows.
Capture what happened while work is happening.
Staff can log in securely on mobile, see their shifts, check in and out with timestamps and location, add notes, and complete work without waiting for end-of-week reconstruction.
- Secure staff mobile login with the right shift access
- Check-in and check-out with geolocation and address capture
- Travel kilometres and expense claims, with photo evidence, captured at checkout
- Shift notes, observations, and completion recording
- Active shift visibility for coordinators and reviewers
What improves first
You get a stronger record of delivered work before timesheets, billing, and follow-up even begin.
Field
Mobile shift execution your team can use daily
Support staff with a cleaner check-in, note capture, and completion flow while services are being delivered.
Hours
Timesheet handoff with less follow-up
Completed work flows into timesheet review, approval, rejection, and correction instead of being rebuilt from memory.
Move approved work into billing, claims, and follow-up faster.
Turn completed shifts and approved timesheets into invoices, claims prepared the way your funding program requires, payroll exports, clearer funding visibility, and clearer follow-up on incidents or compliance actions.
- Timesheet review, approval, rejection, and correction workflow
- Invoice generation from completed shifts, with pay exports driven by approved timesheets
- Claims prepared for the program you use and payroll exports
- Incident reporting, compliance actions, and screening expiry visibility
What improves first
Finance and compliance stop waiting on scattered updates because the next action is easier to see and act on.
Claims
Billing and claims built around approved work
Generate invoices, prepare claims in the right format, and keep funding visibility closer to the services that created it.
Review
Oversight and compliance with clearer follow-up
Keep incident reviews, compliance actions, and screening expiry follow-up visible without adding more admin complexity.
Keep one operating core even when you work across NDIS and aged care.
iWeave is designed so one team can keep agreements, budgets, service rules, and finance outputs aligned without splitting daily operations across separate systems.
- One team and one system for daily operations
- Agreements, pricing, and claims prepared for NDIS or aged care requirements
- NDIS and aged care details available where the team needs them
- Room to grow without re-platforming later
Working across more than one funding program is available on the Grow plan.
Trust And Control
The details teams look for when software becomes part of daily operations.
Sensitive information, staff access, delivery history, screening dates, and incident follow-up all need to stay manageable without dragging the team into heavier software than they need.
Keep access, history, and follow-up easier to manage as the team grows.
iWeave is built to help you control who sees what, keep a clearer record of what happened, and manage sensitive day-to-day work without layering on enterprise complexity.
- Give the right people the right access across office and field teams
- Keep each business's information separate with a clearer history of what happened
- Keep shift, timesheet, incident, and compliance follow-up visible
- Let office and field teams work from the same rules and records
Right people, right access
Separate company roles and staff access so your team sees what they need without sharing everything with everyone.
Clear history when reviews happen
Shift events, notes, approvals, incidents, and follow-up actions are easier to review when you need to check what happened.
Grow without layering new admin tools
As your team and service mix grow, you can keep one platform for operations instead of stacking new systems on top.